Buckland Brewer Parish Council
Request for Quotations (RFQ)
Provision and Installation of Play and Sports Equipment
1. Contracting Authority
Buckland Brewer Parish Council
Locum Parish Clerk: Jane Mills
17 Lenwood Country Club
Lenwood Rd
Northam
Devon
EX39 3PN
2. Advertisement & Timetable
This Request for Quotations will be advertised via Find a Tender from 9th February 2026.
Closing date for receipt of quotations: Noon on 5th March 2026.
3. Description of the Requirement
Buckland Brewer Parish Council invites suitably experienced contractors to submit quotations for the supply, removal, installation, and associated groundworks for play and sports equipment at the Playing Field and Amenity Field.
4. Scope of Works – Playing Field
– Removal of existing swing set (7 years and under)
– Supply and installation of replacement non-wooden swing set
– Repair and making good of wetpour surfacing
– Supply and installation of zip wire (location to be confirmed)
– Supply and installation of climbing frame (Pirlu or equivalent) on wetpour
– Supply and installation of Youth Shelter
5. Scope of Works – Amenity Field
– Creation of new gated entrance
– Construction of accessible path
– Supply and installation of accessible roundabout
– Supply and installation of accessible swing
– Supply and installation of older children’s swing
– Supply and installation of younger children’s swing
– All equipment installed on wetpour surfacing
– Supply and installation of Youth Shelter
– Supply and installation of two full-size goal posts
6. Standards & Compliance
All works must comply with BS EN 1176, BS EN 1177, RoSPA guidance, the Health & Safety at Work Act 1974, and the Construction (Design and Management) Regulations 2015.
7. Health, Safety & Insurance
Contractors must provide site-specific Risk Assessments and Method Statements (RAMS) and evidence of the following minimum insurance levels:
– Public Liability Insurance: £5 million
– Employers’ Liability Insurance
8. Site Visits
Contractors are encouraged to undertake a site visit prior to submitting a quotation. Visits can be arranged by contacting the Parish Clerk.
9. Quotation Requirements
Quotations must include:
– A detailed cost breakdown by site and item
– Equipment specifications
– Programme and proposed timescales
– Details of warranties and guarantees
– Confirmation of aftercare and maintenance
– Quotation validity period of not less than 30 days
All prices must be inclusive of labour, materials, plant, delivery, and disposal.
10. Pricing Return Schedule
| Item / Location | Description | Price (£) |
| Playing Field – Swings & Surfacing | As per specification | |
| Playing Field – Zip Wire | As per specification | |
| Playing Field – Climbing Frame | As per specification | |
| Playing Field – Youth Shelter | As per specification | |
| Amenity Field – Access Works | As per specification | |
| Amenity Field – Play Equipment | As per specification | |
| Amenity Field – Youth Shelter | As per specification | |
| Amenity Field – Goal Posts | As per specification |
11. Evaluation Criteria
Quotations will be evaluated on the basis of price, compliance with the specification, quality and durability of equipment, contractor experience, and ability to meet timescales. The Parish Council does not undertake to accept the lowest or any quotation.
12. Submission Details
Quotations must be received no later than Noon on 5th March 2026.
Submissions should be sent by email or sealed envelope to:
Jane Mills
Locum Parish Clerk
Buckland Brewer Parish Council
17 Lenwood Country Club
Lenwood Rd
Northam
Devon
EX39 3PN
13. Additional Information
Buckland Brewer Parish Council reserves the right to amend the specification, seek clarification, or not to award a contract. This RFQ does not constitute a commitment to award a contract.
14. Procurement Documents
The following documents form part of this procurement process and must be reviewed prior to submission:
– Request for Quotations (RFQ)
– Technical specifications and scope of works
– Pricing Return Schedule
– Contractor Risk Assessments and Method Statements (RAMS)
– Evidence of Insurance
– Equality and Health & Safety policies (upon request)
By submitting a quotation, contractors confirm they have read and understood all procurement documents and can meet the stated requirements.